Wholesale & Bulk Distribution Management

B2B Financial Health

End Notebook Debts. Accelerate Cash Flow.

Managing wholesale on memory and paper ledgers bleeds capital. Here is how iMARA changes the game.

The Chaos of Legacy Wholesale

Customers order on credit while old debts sit unnoticed in handwritten notebooks.
Counter staff accidentally sells bulk cartons at single-piece retail rates, crushing gross margin.
Difficult debtor reconciliations resulting in customer payment disputes and awkward confrontations.
Inability to generate clear packing slips, dispatch notes, and proof-of-delivery documents.

The iMARA B2B Advantage

Hard credit limits enforce automatic order locking when a buyer exceeds their approved threshold.
Dynamic unit conversions: stock a carton of 24 pieces and sell as 1 carton, 6-pack, or individual units seamlessly.
Real-time Debtor Aging (0-30, 31-60, 60+ days) and automated customer account balance statements.
Direct WhatsApp e-invoices and SMS reminders sent to business clients with verified outstanding balances.

Wholesale & Logistics Toolkit

Built for Heavy Distribution Demands.

Equip warehouse dispatchers, counter sales, and collection officers with dedicated B2B tools.

Multi-Tier Pricing Lists

Assign pricing tiers automatically: Retail, Semi-Wholesale, Major Distributor, or VIP Partner. Cashiers select customer and the system auto-applies their contract rate.

Customer Tier Profiles

Debit Invoice & Aging Lifecycle

Generate formal Debit Invoices with custom due dates, track partial cash/digital deposits, and view 30/60/90-day accounts receivable aging at a single glance.

Accounts Receivable Module

Carton & Bulk Unit Conversions

Set unit breakdown multipliers (e.g. 1 Carton = 12 Boxes = 144 Pieces). The inventory engine automatically deducts fractions without dual-entry headaches.

Unit Multiplication Engine

Automated WhatsApp & SMS Collection

Send instant PDF debit invoices, delivery slips, and balance reminders straight to the customer's WhatsApp with clickable payment instructions.

Instant WhatsApp Dispatch

Dispatch Notes & Proof-of-Delivery

Print clean delivery notes, warehouse pick-lists, and gate passes with carrier details, driver name, vehicle registration number, and recipient signature lines.

Dispatch & Logistics Slip

TIN/VRN Tax Compliant Statements

Fully compliant with corporate client requirements. Store customer TIN, VRN, commercial registration, and print commercial tax invoices effortlessly.

TIN / VRN Tax Profiles

B2B Workflow

The 5-Step Wholesale Cycle

How an order moves from credit approval to bank reconciliation.

Client Tier & Credit Check

Cashier pulls up the client. iMARA verifies current debt balance against approved credit ceiling.

Bulk Unit Entry

Items entered in master cartons or loose bundles; prices auto-adjust to client's contracted rate.

Invoice & Partial Deposit

Debit invoice created with agreed due date (e.g. 7 or 14 days); partial cash/bank transfer recorded.

Warehouse Pick & Dispatch

Warehouse receives pick-list, packs goods, and issues driver delivery pass with receiver signoff.

WhatsApp Settlement

Customer settles remaining balance, trigger receipt prints, and AR ledger updates in real time.

Wholesale FAQs

Clear answers for distribution managers and wholesale business owners.

Can I sell both loose items and full cartons from the same stock count?

Yes. With iMARA's unit multiplication feature, you stock products in master cartons (e.g. 1 Carton of 50 units). When staff sells 10 loose pieces, the system automatically subtracts 0.2 cartons without needing double entries.

What happens if a debtor tries to place another order while over credit?

The system displays an immediate credit limit alert. Cashiers cannot approve new credit invoices unless an authorized Manager or Superadmin overrides the transaction with an elevated PIN code.

Can we export debtor statements and invoices to PDF for accounting?

Yes. You can export complete customer account statements, aging ledgers, and formal invoices to clean PDF format or CSV spreadsheets for seamless import into external accounting systems.

High Volume. Total Credit Control. Zero Guesswork.